Building upon our previous discussion of manual scheduling for 1x1 meetings, let's explore another effective approach: anonymous requests and automated scheduling.
This method offers a streamlined and efficient way to connect attendees at your events and avoids some of the manual work necessary in other methods.
How Does it Work?
- Anonymous Requests:
- Attendees submit their meeting requests without revealing their identity to potential meeting partners. This ensures privacy and encourages open participation.
- Automated Scheduling:
- The system prioritizes mutual requests first, then key participants while scheduling meetings automatically. This eliminates the time-consuming task of manual coordination - and builds you a complete program schedule in minutes.
- Opt-outs:
- Attendees can avoid meetings they don't want by opting out of specific counterparts..
Benefits of Anonymous Requests and Automated Scheduling
- Easy for Attendees:
- They make their requests and they are done. They do not have to think about or act on requests made to them - they come in one time and are done.
- Control:
- Attendees get control over who they meet with to a significant degree, and hosts the ability to allocate meetings fairly while minimizing their workload.
Comparing Manual and Automated Scheduling
While manual scheduling offers greater flexibility, automated scheduling can be particularly beneficial for larger events or those with limited event planning resources. By automating the process, hosts can focus on other aspects of the event, such as content and logistics.
Ideal Use Cases
- Hosted-Buyer Events:
- Whether standalone or part of a trade show, automated scheduling is a popular choice.
- Business Connection Events:
- Industry-specific events centered on a meetings program can benefit from this efficient approach.
A Powerful Tool for a Streamlined Process
This approach allows hosts to allocate meetings evenly - with a guaranteed number of 1x1 meetings for all who participate. This ensures that everyone receives equal opportunities to engage, fostering a more inclusive and balanced event experience. Whether you're hosting a large-scale conference or a more intimate gathering, consider implementing anonymous requests and automated scheduling to maximize efficiency and satisfaction.
For a more in-depth look at this approach and four other innovative strategies for structuring 1x1 meeting programs, download our comprehensive eBook. This guide is packed with insights and best practices to help you maximize the value of your event's one-to-one meetings.
Stay tuned for our next blog post, where we'll explore another 1x1 meeting program option that balances attendee choice with organizer oversight.
