Event Day Services

Superior solutions for superior events

• A/V Production

  While our equipment lays the foundation for the success of your event, our seasoned technicians truly bring it to life.

  From pre-production planning through event set-up, our Planet AV production team provides spectacular but cost-effective sound and vision experiences for onsite and remote presenters and viewers. Ask about our digital signage that guides attendees at the event. Learn more about A/V Production

• Attendance Tracking

  QR Codes and RFID create a new level of business intelligence from your event.

  Discover what your attendees value most. Monitor attendance at sessions, activities, 1x1 meetings, and other scheduled event interactions. Our engagement tracking solution is integrated with MeetMax software, making data reporting simple. Learn more about Attendance Tracking

• Digital Signage for Conferences, Trade Shows & Corporate Events

  Tell people where to go and what they’ll see.

  High-definition digital signage offers attendees eye-catching and crystal clear displays for your key onsite information. Dynamically generated - information is updated in real time without disruption to ensure attendees see the latest information first. Your sponsors, attendees, and companies will love the power of our vibrant hi-def signage and crystal clear sound and vision using the most modern digital AV equipment. Learn more about Digital Signage for Conferences, Trade Shows & Corporate Events

• Event Mobile App

  Virtually every attendee holds a smartphone.

  Leverage the power of technology so attendees have access to your event from anywhere with a mobile app that is fully customized to your brand. The app keeps attendees current with informative push notifications and on-task with personalized schedules. An event app is an essential tool for your next event. Learn more about Event Mobile App

• Event Services

  Where do you need help? We are here to support you.

  We run quarterback duties for all information about the event, to whoever needs it in AV, Webcasting, Badging, or the range of MeetMax services. Leave no room for chance during virtual or hybrid meetings with our MeetMax Meeting Concierge, a live support operator. A Meeting Concierge validates attendees, ensuring maximum security in your meeting rooms to answer questions and relay information back to the event host. Learn more about Event Services

• Lead Tracking

  QR Codes and RFID create a new level of business intelligence from your event.

  Discover what your attendees value most. Monitor attendance at sessions, activities, 1x1 meetings, and any other scheduled event. Our engagement tracking solution is integrated with MeetMax Software, making data reporting a snap for you. Learn more about Lead Tracking

• MeetMax Webinars

  Make Your Webinar into a Real Event.

  Create, market, host, and report from one platform. Keep your series consistent, add documents and surveys, and capture clean attendance data that flows into your CRM—fast setup, polished delivery, secure by design. Learn more about MeetMax Webinars

• Networking Games

  It's a joy to connect with other people playing games.

  Get your audience engaged and interacting with each other in a fun, collaborative environment. Entertain them at evening receptions, networking sessions, or even small breaks to keep energy flowing and spirits high. MeetMax Games brings your audience together at any event, whether virtual, hybrid, or in person. Learn more about Networking Games

• Onsite Registration & Badging

  Tired of downloading and uploading attendee lists?

  Our system integrates all your registration data for an efficient and secure onsite check-in process. Complete with fast and reliable on-demnd badge printing. Learn more about Onsite Registration & Badging

• RFID Tracking

  Turn real-time attendee movement and participation into actionable event intelligence.

  Automatically capture attendance at sessions, activities, 1:1 meetings, networking areas, and other event spaces. RFID data flows directly into MeetMax, making it easy to monitor engagement, analyze attendee journeys, support sponsor reporting, and improve future events. Learn more about RFID Tracking

• Virtual Event Portal

  We're proud to have the most powerful virtual event platform.

  Virtual events are here to stay. Produce live broadcast presentations, run a flawless 1-to-1 meeting program, and give attendees the power to chat or ask questions. Showcase your brand and create an online event that your audience will remember. Attendees who can’t travel easily will thank you. Learn more about Virtual Event Portal

• Professional Event Webcasting & Hybrid Event Production

  Want a broader audience? Clients have trusted our webcasting solutions for over 20 years.

  Widen your audience and potentially monetize your proprietary material and content. Webcasting maximizes your event’s reach and influence with our SummitCast platform. We provide white-glove production, polling, Q&A, and viewer reporting. Learn more about Professional Event Webcasting & Hybrid Event Production